SAP BO events and schedule based on events

SAP BO provide us several capabilities for convenient schedule tasks. Let's consider events for this purpose. Special for this BO has own server - EVENT server.

First of all, go to CMC and click on "Events":

Custom Event - manual event, has two properties name and description.

File Event - Event, which are based on file. You can place file in any folder and you have to notice full path. BO wait, when this file will be refreshed. For instance, when ETL is finished, ETL tool can update file.


Scheduling Event - event, which generates, when one report is scheduled. Can be applied for success, and failure.

The most useful events are File and Schedule.

Let's consider File event:

Go to Events->System Events->Create Event->Choose File

!!!in file name you should specify full path of file!!!

Than, we can schedule report as usual and in event tab choose Available events and our event ETL_READY

Now, when ETL will be finished, etl tool will trigger our file and report will start refreshing.

On the other hand, we can use schedule event for triggering our reports.
Go to Events->System Events->Create Event->Choose Schedule

Again, specify name and choose which result do we need i.e. Success, Failure or both.

Now we can schedule one report and choose  Available Schedule Event - BL_finished:











When, we want to schedule any report, we just choose our event in "Available event" i.e. first report creates event during schedule job and second wait it.

PS We can also get ETL flag not only from file event in case if etl tool write metadata. We can create universe based on derive table, for instance:


select to_number(decode( count(*), 0, 'X',1)) from rocket_dwh_cmn.stl$v where sys='BOB'
and sysdate - ed < 5/24/60
and status=0

Than schedule report with 5 minuts interval, and BO will wait, when metadata table will give fresh data. This statement will give us error, if SELECT returns 0 rows and sysdate - ed < 5/24/60 special for compare time difference with 5 minute interval.
It's easy example that display, one of SAP BO tricks when we don't want to send empty report.

SAP BO bursting report i.e. schedule one report according security to many users

Everyone use to schedule reports for business users, however, what to do if you have special security profiles for users, for instance, we have "Sales report" and want to schedule it for our users from different cities and they can see only data of their own city.

As usual, we can schedule it several times with condition such as where city = ... But what to do if we have 30 cities and their number constantly grow?

Special for this case SAP BO suggest us use "Bursting" which can be set in CMC.

Let's see step by step manual:

1. Create report

2.Create profiles in CMC. Choose users and data values.
 

2.1 In Properties name our profile

2.2 In Profile Targets choose Universe and object includes data values.

2.3 In Profile Values determine users and data values, which they will receive.

2.4  As a result we may see data values according users.

3 Public report

3.1 Name report

3.2 Choose report for sending

3.3 Choose users marked in profiles (2.3)

3.4 Determine profile on Personalization

3.5 Format of report

 3.6 Method of sending. Please pay attention on “From” & “To”, we have to use the same phrase.

 3.7 Determine recurrence

 3.8 Check sending, by clicking “Run Now”

That's it.

As a result, every user will get data according his/her security profile.